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Receive and File a Discussion on the Logistic, Rules and Delegation of Responsibilities of Martin Luther King Jr. Celebration and Juneteenth Celebration Advisory Committee in Reference to the Committee’s Bylaws.
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Meeting Date: February 19, 2025
Contact Person/Dept: Dorian J Jackson/ PRCS
Phone Number: (310) 253-6668
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Public Notification: (E-mail) Meetings and Agendas - Parks, Recreation and Community Services Commission (02/13/2024); (E-mail) Parks, Recreation & Community Service Department Updates (02/13/2024)
Department Approval: Ted Stevens, PRCS Director (02/13/2025)
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RECOMMENDATION
Staff recommends the Martin Luther King Jr. Celebration and Juneteenth Celebration Advisory Committee receive and file a discussion on the logistic, rules and delegation of responsibilities of Martin Luther King Jr. Celebration and Juneteenth Celebration Advisory Committee in reference to the committee’s Bylaws.
BACKGROUND/DISCUSSION
Advisory Committee Bylaws
The Martin Luther King Jr. Celebration and Juneteenth Celebration Advisory Committee (Advisory Committee) requested that there be a discussion on their role when it comes to the logistic, rules and delegation of responsibilities for an event. The Bylaws (Attachment 1) provide guidelines on topics relevant specifically to the duties of the Advisory Committee.
In the Advisory Committee’s Bylaws Section III: Duties, it states “the Committee shall provide advice to the City Council and the Director (or their designees) based on the specific task or duties approved by the City Council, which may include, but shall not be limited to:
1. Assisting the City in the organization and production of the Event.
2. Stimulation [of] community interest in the Event through education, community, involvement, advertisement, and volunteer opportunities.
3. Promoting cooperation and coordination among various community organizations, local business, and Event participants.
4. Exploring ways to improve the Event and provide for greater enjoyment for residents.
5. Involving all segments of the community in the Event.”
In the context of logistics, rules, and delegation of responsibilities for an event, the Advisory Committee provides strategic guidance, fosters community involvement, and gathers feedback. However, it is the staff who implement these tasks on the ground.
While the Advisory Committee offers valuable input on event objectives and community engagement, the staff is responsible for the event’s operational and logistical execution because staff understands various City policies, procedures, and guidelines that must be followed.
FISCAL ANALYSIS
There is no fiscal impact associated with this presentation.
ATTACHMENTS
1. 2024-02-19 - ATT 1 Resolution with MLK Jr. Celebration and Juneteenth Celebration Advisory Committee Bylaws.
MOTION
That the Martin Luther King Jr. Celebration and Juneteenth Celebration Advisory Committee:
Receive and File a discussion on the logistic, rules and delegation of responsibilities of Martin Luther King Jr. Celebration and Juneteenth Celebration Advisory Committee in reference to the committee’s Bylaws.