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(1) Consideration of Forming a PRCS Commission “Plunge Procedures Ad Hoc Subcommittee;” and (2) If Desired, Appoint Two PRCS Commission Members to the Newly Formed Ad Hoc Subcommittee.
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Meeting Date: April 17, 2025
Contact Person/Dept: Ted Stevens/PRCS
Phone Number: (310) 253-6682
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: (E-Mail) Meetings and Agendas - Parks, Recreation and Community Services Commission (04/11/2025); (E-Mail) Parks, Recreation & Community Service Department Updates (04/11/2025)
Department Approval: Ted Stevens, PRCS Director (04/11/2025)
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RECOMMENDATION
Staff recommends that the Parks, Recreation and Community Services (PRCS) Commission (1) consider forming a PRCS Commission “Plunge Procedures Ad Hoc Subcommittee;” and (2) if desired, appoint two PRCS Commission Members to the newly formed ad hoc subcommittee.
BACKGROUND/DISCUSSION
At the March 18, 2025, PRCS Commission Special Meeting, Commissioners agreed to agendize a discussion concerning the creation of a PRCS Commission Plunge Procedures Ad Hoc Subcommittee. The purpose of the ad hoc subcommittee would be to meet with staff specifically concerning procedures and decisions related to the Plunge.
An “ad hoc” subcommittee serves only a limited or single purpose. It is not perpetual, and it is dissolved when its specific task is completed. An ad hoc subcommittee may be formed or dissolved at any Commission meeting, as long as the discussion has been placed on the Agenda in advance. When considering an ad hoc subcommittee, the following questions can help determine if the ad hoc subcommittee is justified:
1. What is the purpose of the ad hoc subcommittee?
2. What is the timeline for the ad hoc subcommittee being dissolved?
3. How will the ad hoc subcommittee know the task is completed?
Once an ad hoc subcommittee has been created, updates are typically given by Members. By consensus of the Commission, a separate agenda item is sometimes prepared and presented on a specific ad hoc subcommittee’s topic or event.
FISCAL ANALYSIS
There is no fiscal impact associated with this discussion.
ATTACHMENT
None.
MOTION
That the Parks, Recreation and Community Services Commission:
1. Consider forming a PRCS Commission “Plunge Procedures Ad Hoc Subcommittee;” and,
2. If desired, appoint two PRCS Commission Members to the newly formed ad hoc subcommittee.