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Discuss the Role and Responsibilities of the Martin Luther King Jr. Celebration & Juneteenth Celebration Advisory Committee during the Juneteenth Event 2025.
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Meeting Date: May 21, 2025
Contact Person/Dept: Edgar Varela/Special Events Manager
Phone Number: (310) 253-5752
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: (E-mail) Meetings and Agendas - Parks, Recreation and Community Services Commission (05/16/2025); (E-mail) Parks, Recreation & Community Services Department Updates (05/16/2025)
Department Approval: Ted Stevens, PRCS Director (05/15/2025)
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RECOMMENDATION
Staff recommends that the Martin Luther King Jr. Celebration & Juneteenth Celebration Advisory Committee Discuss the Role and Responsibilities of the Martin Luther King Jr. Celebration & Juneteenth Celebration Advisory Committee during Juneteenth Event 2025.
BACKGROUND/DISCUSSION
On February 19, 2025, the Martin Luther King Jr. Celebration & Juneteenth Celebration Advisory Committee members requested that there be a discussion on their roles and responsibility during the Juneteenth celebration event.
On March 19, 2025, the Martin Luther King Jr. Celebration & Juneteenth Celebration Advisory Committee (Committee) members requested that there be a discussion to define the role and responsibilities of the Committee during the Juneteenth Celebration Event on June 21, 2025.
Examples of roles and responsibilities:
Role: On-Site Troubleshooter
Responsibilities:
• Be on standby to handle unexpected problems.
• Respond quickly to logistical, technical, or interpersonal issues.
• Escalate serious issues to event management as needed.
• Maintain composure and professionalism in high-stress situations.
Vendor Coordination
Role: Vendor Liaison
Responsibilities:
• Communicate location assignments and event policies to all vendors.
• Ensure vendors are properly set up and have necessary support.
• Address any concerns related to vendor operations or requirements.
• Collect feedback from vendors’ post-event.
Performers and Entertainment
Role: Entertainment Coordinator
Responsibilities:
• Manage communication and scheduling with all performers.
• Ensure performers are ready and on time for their sets.
• Coordinate audio/visual needs and stage access.
• Support transitions between performances to maintain schedule.
Attendee Support
Role: Guest Services Liaison
Responsibilities:
• Answer questions and guide guests around the venue.
• Handle lost and found items.
• Document attendee feedback and concerns.
All roles and responsibilities are subject to the direction and discretion of the Event Manager Edgar Varela. The description provided above are illustrative examples and may be adjusted based on specific needs and scope of the event.
FISCAL IMPACT
There is no fiscal impact associated with this discussion.
ATTACHMENT
None
MOTIONS
That the Martin Luther King Jr. Celebration & Juneteenth Celebration Advisory Committee:
Approve the Assigned Roles and Responsibility, if any, for the Juneteenth Celebration Event 2025.